Guide · team functions
Year end function ideas Cape Town: six formats and what each needs
Pick the format before the venue: a long lunch, a braai, a sports afternoon or a day out each needs a different kind of place, budget and booking. Below are six year end function ideas Cape Town teams can choose from, each with what it needs.
Six year end function ideas Cape Town teams can choose from
A spit braai on your own premises
Needs open ground for the fire, permission from the landlord and somewhere to sit and eat.
A lunch at a wine farm
Book a table or a function room, and ask early whether the farm takes groups on weekdays.
A sports afternoon
Action cricket, bowls or a five-a-side match at a club, with a meal after it.
A cook-off between teams
Each team gets a potjie or a grill and the same budget. Someone neutral judges.
A volunteer morning and a meal
Half a day at a charity the team chooses, then lunch together.
An evening function at a hall
A hall, a meal, music and transport home for everyone who drinks.
Choosing between the ideas
Three things decide it: how many people are coming, what the budget per head is, and whether the team wants a day out or a meal close to the office. Ask the team before you book.
- Under 25 people: a restaurant table or a lunch at a wine farm.
- 25 people or more: a catered braai at the office or a hall, where the catering minimum is 25 guests.
- A mixed team of drinkers and non-drinkers: plan transport, or hold it at lunchtime.
- Shift workers: hold it on site, so nobody has to travel to join.
A braai as the year-end function
Spitbraai Cape cooks a spit braai on site from R116 a head, with a minimum of 25 guests, and the chef carves at the buffet. A team that wants to cook for itself hires the machine instead, for R1,200 to R1,500 for 24 hours.
The menus are on the spit braai prices page and the machine terms on the spit braai hire page. To check a venue before you book it, use the list of questions for braai venues.
A big function and the City of Cape Town permit
The City of Cape Town's Events By-law does not apply to events of fewer than 200 persons where there is no amplified sound or no temporary structures to be used.
Where it does apply, section 4(1) says no person may hold or stage any event without obtaining a permit.
Section 2(3) still lets an authorised official issue a compliance notice when the by-law is contravened or when an affected stakeholder files a complaint.
For a function of a few hundred people with a sound system or a marquee, ask the City about a permit before the venue and the food are booked.